BARKING DOG CYCLING CLUB
ARTICLE I: NAME
The name of this organization shall be BARKING DOG CYCLING CLUB, Inc.., a not-for-profit South Dakota Corporation.
ARTICLE II: PURPOSE
The purpose of this organization is to promote interest in bicycling in all its phases, sponsor events, promote bicycle safety and to fund-raise for the Multiple Sclerosis Society.
ARTICLE III: MEMBERSHIP AND DUES
SECTION 1: Memberships
Membership in the Barking Dog bicycle club is open to anyone interested in bicycling:
- Anyone 18 years of age or older is eligible for individual membership. An individual membership is entitled to one vote.
- A family membership includes a household with up to two adults and all children under the age of 18. Each household may have one vote for each adult.
- Barking Dog Cycling Club, Inc. reserves the right to cancel an individual membership, or remove a member from the e-mail list at any time, after a thorough investigation, and after a warning letter has been sent. This action would be for:
- conduct detrimental to the image of the club
- sending objectionable or abusive e-mail to the club e-mail list or to an individual member
- continual failure to observe the rules of the road
- compromising the safety of either themselves or their fellow riders.
Cancellation will be by a simple majority vote of the Board of Directors. A cancellation of membership does not entitle dues to be refunded: if this occurs, dues will be non-refundable.
SECTION 2: DUES
- The fiscal year will commence on January 1st and will end on December 31st.
- The Board of Directors will propose a dues rate for memberships to be presented to the membership for approval at the annual meeting.
- Dues shall be payable by March 31st of the fiscal year. Members must be current with their dues to be eligible to vote.
- Dues from new members paid after November 1st will be applied to the next year.
- Members who do not pay by March 31st will be:
- removed from the e-mail list
- not allowed to vote
- not enjoy any other benefits of membership
SECTION 3: WAIVER
- At the time of annual membership application or renewal, each member must sign a waiver assuming full responsibility for any accident, damage, injury, or loss incurred at any club-sanctioned ride or activity. The parent/guardian must sign a waiver for children under 18 years of age.
- Individuals under the age of 18 years must be accompanied by an adult for club sanctioned rides.
ARTICLE IV: OFFICERS AND DIRECTORS DUTIES
The Board of Directors will include all officers and Directors. The officers of the club will be:
Other Directors will include:
- Ride Director(s)
- Technology Director
- Membership Director
- Communications Director
Officers must be voted in by the members of the club. Directors are appointed by the President.
SECTION 1: DUTIES
- The President will be the presiding officer at all club meetings, Board meetings, and will be ex-officio member of all committees.
- The Vice-President will preside in the absence of the President. The Vice-President will also be responsible to find a speaker for some meetings. Where possible, the Vice-President will also be an allowed co-signor on the bank account.
- The Secretary will take minutes at the Board meetings and annual meeting and record any issues voted on by the board or general membership. The Secretary will prepare and file the Annual Statement with the Secretary of State.
- The Treasurer will keep and prepare all the club financial records and transactions. The Treasurer will give a financial report at the monthly meeting and will prepare an annual financial summary. This will be presented to the Board at the annual Board meeting.The Treasurer will manage bank transactions. The President will have the same privileges of access as the Treasurer on all bank accounts, and shall be a mandatory co-signer on the bank account.The Treasurer will be responsible for the payment of any state sales tax, or federal tax due. Once the club has obtained IRS sec. 503(c) status, the Treasure will be responsible for filing the annual 990 with the IRS. The Treasurer will send employer-reporting forms to the IRS, should there be any employees.
The Treasurer will work with the Board to create a budget for each year subject to final Board approval. The Treasurer will use the following guidelines in processing payment requests:
- All bills paid must have a written check request including appropriate signatures.
- Any individual item paid out of the General Fund, which is less than $100.00 must be approved by the Treasurer. Most requests will be processed within one week. Treasurer may optionally send this request to the Board for approval.
- Any individual item paid out of the General Fund, which is greater than $100.00 must be approved by the Board. The submitter or representative must be present at said meeting. Board may optionally send the request to the full membership for approval.
- Any individual item paid out of the General Fund, which is over $300.00 must be approved by the membership. Requests to be processed at the next membership meeting. The submitter or a rep. must attend the meeting.
- Any individual request over $1000.00 must be submitted and supply two written quotations to the Treasurer at the next membership meeting. Request must be approved by the board and membership.
5. A Ride Director will set up a ride calendar, which includes recruiting ride leaders and organizing dates and times of rides. All Ride Directors will be responsible for a ride leader report at each meeting.
6. The Webmaster is responsible for maintaining the Club Web Site.
7. The Newsletter Director will prepare and send out, primarily via e-mail, the club newsletter, and will be responsible for requesting information on upcoming rides from the Ride Director(s), reporting Board and membership votes, and generally communicating necessary and desirable information to the membership.
8. The Membership Director will recruit new members, process all membership forms, record dues paid and maintain an updated database of club members. This Director will publish, update and distribute the membership directory.
9. The E-mail Server Administrator is responsible for keeping the e-mail server list up to date by adding new members, retaining current members, and removing non-members in a timely fashion. New members must request to be added to the list and current members may request to be deleted.
SECTION 2: EXECUTIVE BOARD
The Board of Directors shall consist of the four elected officers, and Directors. Any officer not fulfilling his/her duty appropriately may be terminated by a majority vote of the Board of Directors and a replacement, to complete said term of office, appointed by the remaining Board members. Any Director not fulfilling his/her duty appropriately may be dismissed by the President.
ARTICLE V: MEETINGS AND QUORUM
SECTION 1: MEETINGS
- Regular membership meetings will be held every other month. Board, and special meetings will be scheduled as required by the Board of Directors. At least one Board meeting shall be annually. All meetings are open to the general membership. Roberts Rules of Order will govern all proper procedure issues.
- The order of business at regular meetings:
- Call to order
- Introduce new members
- Approve minutes of prior meeting
- Treasurer’s report
- Directors’ report(s)
- Announcements, general business
- Program (Optional)
- The Annual Meeting will be held during the Christmas Party in December at which time elections shall be held.
SECTION 2: QUORUM
A quorum for membership meetings shall consist of five voting members. A quorum for Board meetings shall consist of three members.
ARTICLE VI: SPECIAL COMMITTEES
Special Committees may be established as needed by the President or the Board of Directors.
ARTICLE VII: ELECTIONS
Election of officers shall be held at the Annual Meeting for a one-year term. An elected official may hold office for any number of terms. All officers will assume their positions on January 1st of the year following their election in the prior December.
ARTICLE VIII: AMENDMENTS
These articles may be amended by a two-thirds vote of members present at a regular meeting, provided that the proposed changes have been submitted in writing at the
previous regular meeting and published (by writing, by e-mail, or by hearing the proposed change read at a prior meeting) previously to voting members.
ARTICLE IX: CLUB RIDES
SECTION 1: DEFINITION
Club Ride: Must be planned and routed entirely by a club member, not to be associated with an outside club or organization. Must have two or more riders, at least one of them a club member.
SECTION 2: PURPOSE OF RIDE SHEET
- To sign the waiver.
- A friendly competition to encourage others to participate in the club.
- The ride leader needs to have all riders sign in before the ride starts to determine the number of riders.
- To keep record of the mileage of each club member or guest.
- On multiple-day rides, each ride should use separate ride sheets.
SECTION 3: RIDE SAFETY
- Barking Dog cycling club members and non-members shall wear an approved cycling helmet on all club rides. Anyone not wearing such a helmet will be turned away by the ride leader.
- On club rides occurring between dusk and dawn, riders shall use front lighting visible for 500 feet and rear lighting visible for 300 feet, and in all other ways be in accordance with South Dakota state law as described in SDCL Chp. 32.
- All club riders shall follow the rules of the road; any unsound equipment should be discouraged from club rides.
- Any un-safe rider shall be removed from a ride at the discretion of the ride leader after suggestions of how to correct the situation before their next ride. A person who continues to be an unsafe rider will be reported to the Executive Board, and appropriate action will be taken.
THESE AMENDED BYLAWS APPROVED AND ACCEPTED BY THE BOARD OF DIRECTORS
ON __________________, 2012.
Caitlin F. Collier, Secretary/Treasurer
THESED BYLAWS APPROVED AND RATIFIED BY THE MEMBERSHIP BY A MAJORITY VOTE AT A REGULAR MEETING HELD ON ___________________, 2012.